Relocating your business doesn’t have to be overly-complicated or uncomfortable, if you follow these 6 stress-free office moving tips from Vector Moving!
Moving to a new office can be even more complex than moving to a new home. You’ve got all your business equipment – computers, desks, printers and anything related to your industry – to think about, plus all your employee’s items as well.
For smaller businesses, this can be a complicated process. Larger businesses have an even harder time. No matter what size your company, it’s important to find ways to take the stress out of your next office move. Follow these 6 stress-free office moving tips and your next commercial move will go much more smoothly.
Stress-free Office Moving Tip #1: Plan Ahead
Office moves can’t be last-minute jobs. There’s simply too much to do. That’s why you need to start planning, dividing up tasks and getting organized as soon as you know a move is coming.
Start with the moving date and work backwards from there. Ask key questions like:
- Who is your commercial moving company in NJ?
- Is every department responsible for their items?
- Is one person in charge of the move or will tasks be delegated?
- Are there any special considerations (large-size furniture or machines, for example)?
Take a high-level look at what needs to be done and then break it down into smaller and smaller parts. Plan your office move ahead and watch the stress melt away!
Tip #2: Take an Inventory (with pictures)
Make lists. You can make them by room, department, or floor. With a complete overview of all your business items you can ensure that everything gets to the new location. This is also a great way to understand exactly what your business has – and the chance to get rid of unneeded items.
We also recommend taking a picture of each space or even drawing a blueprint, so you can get your new office set up quickly and with the same items in each area.
Tip #3: Prepare Your Staff and Clients
Enlist the help of your employees. They need to prepare their personal spaces and belongings for the move as well. You’ll need to decide what items they are responsible for moving and what things the company oversees. Give them a timeline and appoint a leader in each department to ensure they stuck to it.
You’ll also want to alert your clients and customers well ahead of time. If there will be a service disruption or temporary delay, they need to know. If they know well in advance, they shouldn’t have a problem and your stress will melt away.
Tip #4: Hire Professionals
Some New Jersey moving companies specialize in office, retail and commercial moves. Find out who the best commercial movers in your area are and talk to them. See how they work, what kind of guarantees they offer and choose the one that’s right for your business. The easiest way to take the stress out of an office move is to hire professionals who have the experience to do it right.
Tip #5: Move When things are Slow
Pick your moving date carefully. Weekends are ideal if you can find a mover who will work with that schedule. You can also schedule your office move during the summer or winter at peak vacation times so you have fewer complications with customers. When in doubt, consult your clients, ask your employees, and find what works best for you.
Tip #6: Set Up Critical Items First
Once everything else is taken care of, it’s time to plan the move-in process. Since technology powers every business, you’ll want to make sure your IT systems are up and running first. Make sure your new space is wired and set up so you and your employees can get back to work without delays. Prioritize your move. People can live without the magazine racks in the breakroom for a little while…but without the internet or their computers, not much will get done.
Your stress-free office move starts and ends with planning. Give yourself plenty of time, hire professionals and stay organized. If you do, you’ll have a smooth office move with minimal downtime.